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St. Martin's Episcopal Church | ![]() |
St. Martin’s Episcopal Church
Vestry Minutes
Thursday, November 20, 2008
In attendance were vestry
members: David Feldman, Doug Finch, Lois Headden, Carolyn
Ito, Dani Jaworski, Andy McNeil, Sarah Noble, Ed Pease, Dorsey Smith and Larry
Williams. Also attending Shirley Smith
Graham, Rector, Edith Edwards, register and Lloyd Woods, Treasurer. Absent: Ginger Ambler, Gary Osborn and
Michael Terrien.
Opening prayer was given by Doug
Finch.
Rehearsal of the Norms
was led by Andy McNeil.
Nurture: Shirley Smith Graham used the book A Work
of the Heart for the nurturing moment for the vestry.
The minutes for October were
approved as corrected.
Wardens’ Report: Carolyn Ito reporting
for Gary Osborn: There is a wire outside
that may need to be a larger gauge. More
soil is needed around the handicap ramp.
The windows in the sanctuary will be cleaned by our cleaning service.
Carolyn Ito read a thank you
note from Hospice House for the use of St. Martin’s for the hospice house
memorial service. She also thanked
Larry, Gary, Lloyd and Dani for their work on the
“Forward in Faith Survey.”
Finance Committee Report: Lloyd Woods. Expenses exceeded income by 10,067.37. This was because several quarterly bills were
due in October. Lloyd thinks we will
come in even at the end of the year.
Pledges for 2009 thus far are $460,000 (166 pledges). The goal is $635,000.
A budget will be finalized by
the Finance Committee in December and presented to the Vestry.
The Finance Committee will
also make a list of items that may need to be cut and present them in priority
order.
Stewardship Committee: Sarah Noble
reported that Joe Poole and Kathy Whitehead will chair the Stewardship
Committee replacing John Herringshaw who has asked to be relieved.
Nominating Committee Report: Shirley reported that Cindy Jordan will do an
article for the cloak on the four nominees for Vestry. They are: Debbie Coleman, Jean Dickey, Polly
Foote and Nellie Williams.
New Business
Annual Meeting: There will be
a booklet compiled of reports from all the ministries at St. Martin’s. All reports should use ¼ of a page.
Dani is planning the pot luck
for the annual meeting which will be on December 7 after the 10:00 a.m.
service. A cake will be included
congratulating Sven on his ordination which will be on December 6.
Ordination Gift: Shirley has
purchased a gift for Sven. Lois Headden
moved that the gift be paid for from the treasury so that it is a gift from the
entire congregation. The motion was
seconded and carried.
Old Business
The Vestry discussed the
“Forward in Faith Survey.” Dorsey Smith
will revise the survey taking into account the suggestions the vestry
made. The Vestry needs the results of
the survey by the retreat time in January.
The changes will be make for a final revision on Monday, November 24. The survey will be in “The Cloak” and also
available at the annual meeting.
Proposed procedures for
email voting: Andy McNeil presented a draft of procedures
for voting on line. Shirley suggested
that the Vestry establish a section for the vestry books which would include
procedures that the Vestry has adopted.
This would be included in such a section.
Andy will make revisions and
bring it to the December meeting for approval.
Election of Wardens and
Register:
The following people were
elected to serve in 2009:
Senior Warden, Carolyn Ito
Junior Warden, Larry Williams
Register, Lois Headden
Update to the rector’s job
description: Shirley handed out a revision of her job
description. It will be voted on in
December. Members of the Vestry should give their suggestions to Shirley by
December 10.
Progress check on
strategic plan
Carolyn Ito led the progress
review for action steps in the Forward in Faith Plan.
The Stephen Ministries program is underway. Ten people attended the information meeting.
The training will begin in January and end in June.
Fellowship Sunday was a success.
Endowment proposal will be considered at the December
meeting.
David Feldman will continue as off Vestry liaison to the
Liturgical Art Guild.
Rector’s report: Shirley
reported that she is very pleased with the stewardship results. There seems to be a good flow of activity at
the church. New people are getting
involved.
Shirley showed us the new
book The Unlikely Chosen, translated by Shirley Smith Graham and
illustrated by Earnest Graham.
Important Dates
UTO Ingathering November 23, 2008
Parish Annual Meeting, Sunday, December 7, 2008, 11 a.m.
in the church sanctuary followed by
lunch in Miles Hall
Vestry Retreat Friday, January 16 – Sunday, January
18, 2009 at Richmond Hill Retreat Center, Richmond, VA
Martin Luther King, Jr. observances: 1) 9 a.m. NAACP
breakfast at Williamsburg Lodge; 2) Ecumenical prayer service at First
Presbyterian Church 7 p.m.
Vestry Party for Old and New Vestry Members, Sunday
February 1 at 6:30.
Annual Council of the Diocese of Southern Virginia
February 13-15 in Williamsburg, and consecration of bishop-elect Hollerith at
William and Mary Hall on February 13 (evening)
The Norms check was
favorable.
The meeting closed with a
prayer by Lois Headden.
The meeting adjourned at 9:02
p.m.
Respectfully submitted,
Edith Edwards, register
8/6-8/10: Vacation Bible School
9/9 Fall Schedule Begins 7:45,9 & 11am Services
Church Picnic –10 am Refreshments Avail after 7:45 & 11am9/16: Sunday School & Adult Forum Begin
9/23: Party at Chanco - Transportation Available
9/30: 5pm Celebration of New Ministry - Details soon