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St. Martin's Episcopal Church | ![]() |
St. Martin’s Episcopal Church
Vestry Minutes
Thursday, September 18, 2008
In attendance were vestry
members: David Feldman, Doug Finch, Lois Headden, Carolyn
Ito, Dani Jaworski, Andy McNeil, Sarah Noble, Gary Osborn, Michael Terrien and
Larry Williams. Also attending were Sven
vanBaars, Assistant Rector; Edith Edwards, register and Lloyd Woods, Treasurer. Absent: Ginger Ambler, Ed Pease, Dorsey Smith
and Shirley Smith Graham, Rector.
The meeting was called to
order at 6:30 p.m. by Carolyn Ito, Senior Warden.
Opening prayer was given by David
Feldman.
Rehearsal of the Norms
was led by Gary Osborn.
Nurture: Sven vanBaars used Stewardship as his
subject. Using a container of rice with
large nuts hidden inside he demonstrated that if you fill up life with little
things you cannot get the more important things done. So we need to allow for the important things
in life and fill in the little things around that.
The minutes for August were
approved .
Wardens’ Report. Carolyn Ito
read a letter from the Williamsburg Parent Cooperative thanking the church for
being proactive during the recent hurricane which prevented flood problems in
the school.
The Ministry Fair went very
well. Thank-you cards were signed to
give to Ann Meyer and Tim Terry for their work on the Ministry Fair.
Conscientious Carpet will
clean the wax off the chairs for $5.00 a chair.
There are 108 chairs that have wax on them.
Junior Warden’s report. Gary Osborn reported that the “Needs Assessment
Committee is in place and has started a conversation via email.
Sandbags were placed by the
back door of the CO-OP in anticipation of Hanna. There were no water problems. Gary thinks we can fix our drainage issue
without having to terrace the hillside.
A simple Earth Berm along the walkway should divert the water from the
hill. He and Doug are pursuing this project
and will attempt to complete it (hopefully at very little expense) this fall.
The parking lot fence has
been damaged twice in the past month. He
suggests using concrete tire curbs and planting a hedge of some sort as an
additional barrier. He will investigate
the cost of this.
Six people signed up for the
“Light Brigade” at the Ministry Fair
Finance Committee Report Lloyd Woods.
The total revenues for this month were $48,176.12. Total expenses were $56,660.98.
The Vestry was given a
recommendation for the use of the Capital/Major Maintenance Budget to improve
the oversight and control of SMEC’s financial resources. The Vestry also
received a schedule of all “restricted funds.”
We also received the
“Management Letter” from the auditor.
Everything is in order financially.
The auditor also sent a
letters saying that we are not following generally accepted accounting
principle (GAP) in the way that we handle restricted funds. Lloyd Woods will
write a resolution for the Vestry to
consider at the October meeting concerning our accounting practices.
New Business. Gary Osborn
says he has a quote of $2200 for a contract to build a ramp for the Memorial
Garden. Lois Headden moved acceptance of
that quote. The motion was seconded and
carried.
Sven vanBaars reporting for
Shirley said the following people have agreed to be on the nominating
committee: Bob Coleman, Dave Douglas,
Cindy Jordan and Gary Ripple
Gary Osborn reported that all
the delegates and alternates went to Newport News to meet the candidates for
Bishop. Gary felt they were all
acceptable candidates. Shirley will meet
with our delegates to explain the process of election which will take place at
Council on September 27.
Old Business.
Lois Headden moved that the
Capital/Major Maintenance Budget be approved.
The motion was seconded and carried.
Doug Finch moved that
Restricted Funds recommendations (Lloyd Woods) be approved. The motion was seconded and carried.
There followed a discussion
for plans for the September 28 meeting during adult forum time to discuss our
“Vision for the Future.”
Important
Dates.
The Norms check-in was
favorable.
Michael Terrien led the
closing prayer.
The meeting adjourned a 8:42
p.m.
Respectfully submitted,
Edith Edwards
By email on October 9, 2008
the vestry approved a yearly maintenance contract with Tidewater Services for
servicing the Air Conditioners and Heat.
8/6-8/10: Vacation Bible School
9/9 Fall Schedule Begins 7:45,9 & 11am Services
Church Picnic –10 am Refreshments Avail after 7:45 & 11am9/16: Sunday School & Adult Forum Begin
9/23: Party at Chanco - Transportation Available
9/30: 5pm Celebration of New Ministry - Details soon