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Vestry Minutes

St. Martin’s Episcopal Church

Vestry Minutes

Thursday, March 27, 2008

In attendance were vestry members: Ginger Ambler, David Feldman, Doug Finch, Lois Headden, Carolyn Ito, Dani Jaworski, Andy McNeil, Gary Osborn, Ed Pease, and Dorsey Smith.  Also attending were Shirley Smith Graham, rector, and Lloyd Woods, treasurer.  Absent: Sarah Noble, Mike Terrien, Edith Edwards, and Larry Williams.

The meeting was called to order at 6:40 p.m. by Carolyn Ito, Sr. Warden.

Opening prayer was given by Gary Osborn.

 

Gary then led us in a rehearsal of the Norms.

 

Nurture:  Shirley Smith Graham read a devotional by Henri Nouwen.

 

The minutes for February 2008 were approved.

 

Rector’s Report:

 

 

 

 

Wardens’ Reports: 

Carolyn Ito:

·        She reported that she met with the Stewardship Committee to talk about how to provide updated time, talent and treasure survey information.

 

·        She also mentioned that she had talked to Roma Maycock about ways to inform newcomers about the committees and commissions.

 

Gary Osborn:

·     He reported that we have received positive feedback about the job that Divine Cleaning Service has been doing.

·     We have to address the repairs for the chairs in the sanctuary, placement of the chairs with kneelers, and purchasing chairs for the choir.  Some discussion of pews vs. chairs ensued with no decision made.

 

·     We need a team of people (including youth and vestry members), who will maintain our audio system and monitor it during the services.

 

·     We need people who are willing to be on-call to perform minor maintenance tasks.

 

Treasurer’s Report: 

Lloyd Woods:

·        He reported that income exceeded expenses through February by $2,000 after adjusting for prepaid pledges of approximately $40,000.

·        He said the Treasurer’s office will re-spread the 2008 budget to better match the budget with monthly expenditures as they occur.

 

Vestry Committee Reports:  (See written reports)

New Business:

Old Business:

·        Dorsey Smith explained that he, David Feldman, and Ginger Ambler had met and recommended changes to St. Martin’s Mission and Vision Statements based on what we had discussed at our Vestry retreat in January.  Lois Headden pointed out that the word “hose” in the Vision Statement needed to be changed to “those”.

·        A motion was made to accept Dorsey, David, and Ginger’s work in wordsmithing the Mission and Vision Statements.  The motion was seconded and passed.


·        It was decided that the vestry will address the bullet points under the Vision Statement as a group, and then we will break into smaller groups to set up action plans.  Once we determine the action plans, we will present them to the congregation.

 
·        Dorsey agreed to write an article for the next Cloak that will include the Statements.  Carolyn Ito will have Tim Terry put the Statements on St. Martin’s website.  Doug Finch will make large prints of the statements for display.  Shirley will preach on them.

The next vestry meeting will be on April 17.

Andy McNeil closed the meeting with two “springtime” prayers.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

Dani Jaworski 




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