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St. Martin's Episcopal Church | ![]() |
St. Martin’s Episcopal
Church
Vestry Minutes
Thursday, August 21, 2008
In attendance were vestry
members: Ginger Ambler, David Feldman, Lois
Headden, Carolyn Ito, Dani Jaworski, Andy McNeil, Sarah Noble, Gary Osborn, Ed
Pease, Dorsey Smith, and Larry Williams.
Also attending were Shirley Smith Graham, rector; Edith Edwards,
register and Lloyd Woods, Treasurer. Absent:
Doug Finch and Michael Terrien.
The meeting was called to
order at 6:35 p.m. by Carolyn Ito, Senior Warden.
Opening prayer was given by Carolyn
Ito.
Rehearsal of the Norms was led by Gary Osborn.
Nurture: Shirley Smith Graham used a portion of a
sermon given by the Arch Bishop of Canterbury at the closing Eucharist held at
the Lambeth Conference.
The minutes for July were
approved with one correction. Under “Nominating Committee Procedures” “Welcome” should be removed.
Rector’s Report: This has been a week of several major illnesses in
the congregation which has made this a full one for pastoral care.
There will be a forum on the
Lambeth Conference on August 24.
About 14-16 people have asked
to join the church so Shirley will have an inquirers class starting in October.
Ricky Meadows from St.
Augustine in Newport News is joining us for his ordination for ministry
exploration period.
Wardens Report: Carolyn Ito
read a blurb from the “Last Word” column in the Virginia Gazette.
Someone called in to
congratulate the search committee on finding Shirley Smith Graham and Sven
vanBaars.
The new chairs have come for
the choir plus 30 additional chairs for the congregation. The vestry took a brief break to go view
them. Carolyn emailed Kent James to let
him know the chairs had come. She
received a reply thanking her for letting him know about it. One of the parishioners who helped unload the
chairs offered to pay for having candle wax removed from the old chairs.
Gary Osborn reported that he
has appointed a Needs Assessment Committee consisting of: Gary Osborn
(convenor), Lloyd Wood, Doug Finch, Lois Headden, Ed Pease, Carol Wilson, Meredith
Poole, Shirley Smith Graham (ex officio), Carolyn Ito (ex officio).
He said this committee will
identify needs not fix them.
Treasurer’s Report: Lloyd Woods
reported that total revenues to date are $371,450.51. Total expenses are $324,263.33. July revenue was as expected “not very
good.” Revenues exceeded expenses by
$47187.18.
The Audit is complete and the
management letter will come to the Vestry in September
Memorial Gifts
Committee:
Bell Tower Memorial Garden. Gary Osborn
reported that he is in the process of getting an handicapped ramp from the
church to the memorial garden. It was
suggested that he get several bids for this project.
New Business
Reports from the Finance
Committee A
recommendation to improve oversight and control of St. Martin’s financial
resources and, 2. A schedule of all restricted funds with a recommendation of
how they should be handled now. These reports will be presented to the Vestry
in September and voted on for approval.
Maintenance Contract Doug Finch has
received a bid on a contract for yearly maintenance of all the heating and air
conditioning units. The vestry requested
that he get at least an additional bid for this.
Warden Leadership for 2009
Shirley suggested the vestry
consider the option of electing wardens before the first of the year from the
existing vestry so that the new wardens can help plan the retreat and also meet
with the previous wardens. The decision
will be made in September about when to elect wardens.
Letter of Support for
Sven’s ordination to the priesthood
Shirley presented the letter
of support that needs to go the Diocese of Virginia. Ginger Ambler moved that the letter be
approved. The motion was seconded and
carried.
Old Business
The outline of a brochure was
presented to the vestry for approval. It
contains the strategic plan for 2008-2013.
The vestry decided to name it “Forward in Faith: A Plan for Realizing
Our Vision.” Vestry members agreed to
announce the availability of the brochure at each service on September 7 and
September 14.
Building Use Committee has a
draft for the vestry to look at in September and approve on in October.
Carolyn Ito has compiled a
document for the nominating committee to use in recruiting new vestry
members. It is an excerpt of the Bylaws
(Article 3) with expanded duties of the Vestry.
The Vestry reviewed the
strategic plan to see how many action steps have been taken. So far we have completed the steps that were
planned through August.
Closing prayer was led by Larry
Williams.
The meeting adjourned at 9:08
p.m.
Respectfully submitted,
Edith Edwards, Register
8/6-8/10: Vacation Bible School
9/9 Fall Schedule Begins 7:45,9 & 11am Services
Church Picnic –10 am Refreshments Avail after 7:45 & 11am9/16: Sunday School & Adult Forum Begin
9/23: Party at Chanco - Transportation Available
9/30: 5pm Celebration of New Ministry - Details soon