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St. Martin's Episcopal Church | ![]() |
Vestry Minutes
In attendance were vestry members: David Feldman, Doug Finch, Lois Headden, Carolyn Ito, Dani Jaworski, Andy McNeil, Gary Osborn, Ed Pease, Dorsey Smith, and Michael Terrien. Also attending were Lloyd Woods, Treasurer; and John Herringshaw, Chair of the Stewardship Committee. Absent Vestry members were: Ginger Ambler, Sarah Noble, and Larry Williams. Also absent were Edith Edwards, Register and Shirley Smith Graham, Rector.
The meeting was called to order by Carolyn Ito, Senior
Warden, at
Opening prayer was given by Andy McNeil.
Gary Osborn led a rehearsal of the norms.
Nurture was deferred until July.
The minutes for May 2008 were approved with the following change: Dani Jaworski, not Ambler, led the closing prayer.
The rector’s report, given by Carolyn, noted that Shirley made thorough arrangements for her absence including emergency contact information and clergy coverage for services.
Wardens’ Report:
Treasurer’s Report: Lloyd Woods reported that revenues continue to exceed expenses with a $55,000 favorable variance from budget. Most areas are within budget. Lloyd reminded us that $26,000 in prepaid pledges contributes to the positive balance and we are heading into the Summer Doldrums. The budget was adjusted to accommodate the additional expenses associated with the arrival of Sven.
When Lloyd
met with the Finance Committee on
Memorial Gifts Committee: The work of this committee will be subsumed in the endowment process as a part of our Strategic Plan. The committee will be dissolved later this year.
New Business
John Herringshaw reported on the work of the
Commission. Under Jim Pierces guidance,
an endowment policy should be ready for approval in January 2009. Plans for the stewardship events include a
Ministry Fair on September 7, presentations at Adult Forums on October 12, 19,
and 26, “Stewardship Minute” presentations during worship services in October
and the Fall Ingathering of pledges on
The Housing Allowance resolution from Sven vanBaars was reviewed by the Vestry and unanimously passed as written. He requested that $30,000 of his total annual compensation of $44,000 be designated as a housing allowance. This designation will apply to all future years unless otherwise provided. Sven sets the figure and must justify it to the IRS should he be questioned about the amount.
Nominating Committee guidelines were given to members to review for a vote in July.
The Vestry went into Executive Session to review the Rector’s compensation.
Old Business
The Policies and Procedures for Employees development process and documents were reviewed.
The motion to accept them passed unanimously. Carolyn will write thank you notes to Sandy Hale, Cindy Jordan, Catherine Palmer, and Larry Luck for their work on this extensive project.
Strategic Plan: Work continued on the development of the Strategic Plan. Some goal topics were moved or deleted. Create chapel/meditation space will be included in the Needs Assessment. The words “share future” were deleted from the first vision point since all our planning will be shared with the congregation. Create opportunities for singles to interact is linked with create opportunities for intergenerational activities. Evaluate worship opportunities was omitted as it is within the scope of the Worship Commission. Dorsey will craft Goal III: Develop a Plant Maintenance Plan and email it to Carolyn for inclusion in the next revision of the Strategic Plan. Carolyn will find the figures needed for the diocesan pledge goal and she will ask the Stewardship Committee to develop a rationale for our pledge to the diocese.
Important Dates
Norms Check-in: We agreed that we worked well.
Closing Prayer: Carolyn closed the meeting with prayer.
The meeting was
adjourned at
Respectfully submitted,
Carolyn Ito
8/6-8/10: Vacation Bible School
9/9 Fall Schedule Begins 7:45,9 & 11am Services
Church Picnic –10 am Refreshments Avail after 7:45 & 11am9/16: Sunday School & Adult Forum Begin
9/23: Party at Chanco - Transportation Available
9/30: 5pm Celebration of New Ministry - Details soon