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Vestry Minutes

St. Martin’s Episcopal Church

Vestry Minutes

Thursday, December 20, 2007

 

In attendance were vestry members: Ginger Ambler, Sandy Dunton, David Feldman, Doug Finch, Carolyn Ito, Melinda Hagaman, Lois Headden,, Cindy Jordan, Sarah Noble, Gary Osborn, Richard Reeves, Dorsey Smith and Michael Terrien. Also attending were Shirley Smith Graham, rector; Edith Edwards, register; Lloyd Woods; treasurer.  The newly elected vestry members were also present: Dani Jaworski, Andy McNeil, Ed Pease, and Larry Williams.   Absent: Kent James.

 

The meeting was called to order at 6:45 p.m. by Cindy Jordan, warden.  She welcomed the new vestry members.  It was moved and seconded that they be given seat and voice at the meeting.  The motion was carried.

 

Sarah Noble opened the meeting with prayer.

Shirley Smith Graham used the Great O Antiphons as her nurturing presentation.  They are used in the hymn “O come, O come, Emmanuel.”

 

The minutes of the November meeting were approved as corrected.

 

Vestry Committee reports were updated for the Annual Meeting. (see annual meeting minutes)

 

Treasurer’s Report: Lloyd Woods reported that expenses exceeded revenue by $51,000.  We will probably be short by $15,000 on pledges for 2007.  Some people consistently over pledge.  There is usually a 2 ½ to 3 percent slippage in pledges received.  Lloyd told the vestry that Vibrant Life Ministries has received $12,000 this year and the Outreach Commission has asked that an additional $4000 be taken from the outreach restricted fund.

 

Barbara Faubert gave the Vestry a written copy of a pledge update.

As of Dec. 13, 2007 there were 155 renewals totaling $437,194.  There were 34 new pledges totaling $63,840.  We still need $73,966 to reach our goal of $575.000.

 

Memorial Gift Committee:   It was moved and seconded that Skip Floyd and Sandy Dunton  be added to the Memorial Gift Committee.  The motion passed.

The committee now consists of Sandy Dunton, Fran Ennis, Skip Floyd and Catherine Palmer.

 

Old Business:

 

Cindy Jordan said she plans to have Policy and Procedures done by the next meeting and will continue to be on that task force.

 

Budget Approval.  Sarah Novle moved the approval of the Budget.  It was seconded and passed. (Attached)

 

Shirley asked that the vestry commend Lloyd Woods and all the people who have worked with him on the budget. 

 

Carolyn Ito moved that the Revised Bylaws be adopted .  The motion seconded and passed.

 

Mutual Ministry Review: Steven Berry will conduct the Mutual Ministry Review on February 21, 2008.

 

The Vestry Retreat will be on January 11-13, 2008 at Roslyn Center in Richmond.  The facilitator will be Cary Kelly.  There will be no regular meeting of the Vestry in January.

 

New Business:

 

The Diocese has sent us our assessment for 2008.  They are requesting that parishes work toward tithing to the diocese.  Our assessment is $49,000.  This is a 25% increase over the amount we are giving now.  Dorsey Smith made the following motion: We as a vestry appreciate and support the need to work toward a tithe to the diocese and we will work toward that end.  The motion was seconded and carried.

 

There will be a Hail and Farewell Party for the Vestry and guests at the home of Edith Edwards on January 26, 2008, at 6:30. 

 

Doug Finch moved that $28,132 be approved as a housing allowance for Shirley Smith Graham for 2008.  The motion was seconded and carried.

 

Area of Ministry Reports are attached.

 

Warden’s Report, Cindy Jordan

 

Advocacy positions for Vestry.  Areas of Ministry that are opening are Hospitality, Spiritual Formation, Finance, and two wardens.  Shirley suggested that people could also switch their areas of interest if they wanted.

 

The following resolution was presented by Sarah Noble:

 

“ The Vestry serving the parish of St. Martin’s during 2007 would like to recognized the retiring wardens, Kent James and Cindy Jordan, for their servant leadership of the Vestry and the Parish.  This has been an historic year in St. Martin’s life as we called a rector for the first time in more than thirty years.  Kent and Cindy guided the Vestry through the process of call and the time of transition for our new Rector, Shirley Smith Graham.  At the same time, each of them provided advice and counsel for several of the committees of the parish.  They were for us, ‘signs of the kingdom coming’, as Mpho Tutu eloquently called all of us to become on the Third Sunday of Advent.

The Vestry would like to express its appreciation to Kent James and Cindy Jordan by making special donations to Outreach in their honor.  If they wish Kent and Cindy may designate to which programs the funds may be applied.  Thank you, Kent and Cindy, for sharing your lives with us as our Wardens”

 

Gary Osborn moved the adoption of the resolution.  It was seconded and approved.

 

Rector’s Report:

Shirley announced that Sheila Meyers is resigning as altar guild chairman and Priscilla Nystrom will take over in her place.

Judy Yates is resigning as chairman of the Outreach Committee and Sam Thompson will replace her.

 

Shirley also reported that the Advent Quiet Day with Mpho Tutu went very well.

Bob McVicker will be buried on Dec. 29, 2007.

She has finished the employment performance reviews.  Membership records are continuing to be updated.

Services during Christmas will be: Dec. 24 at 4 p.m., 7p.m., and 11 p.m.

Dec. 25 at 10:00 a.m.  Dec. 30 will return to the regular hours of 7:45 a.m., 9 a.m and 11 a.m.

 

Cloak Articles: Resolution of Commendation of the wardens.

 

Gary Osborn closed the meeting with a prayer.

Meeting adjourned at 9:20 p.m.

 

Respectfully submitted,

Edith Edwards




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